| Position Title: | Fleet Manager | |
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| Date Posted: | April 9, 2024 | |
| Job Location: | Windsor, Colorado | |
| Company Name: | Town of Windsor | |
| Contact: | Brian Rowe 922 N 15th St Windsor, CO 80550 |
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| Position Description: | As a member of the Public Works Fleet Division, individuals in this role perform supervisory, management, and highly skilled analytic work. They play a pivotal role in planning, developing, and overseeing the Fleet Division and dept./division projects, while also training and assisting with mechanical repairs related to operations and maintenance when needed. These duties include directing, coordinating, and implementing a wide range of preventative and regular maintenance functions for the vehicles and equipment used by the various divisions in the Town, including but not limited to Police, Streets, Utilities, Parks, and Recreation. The Town's Fleet comprises a total of 440 assets, including pickups, sedans, SUVs, various heavy equipment, equipment attachments, and small equipment such as trimmers, blowers, mowers, etc. The position is responsible for monitoring the fueling, def, and lubricant systems and administering services and contracts associated with Fleet operations and maintenance. This role offers a unique opportunity for growth and development, allowing individuals to make a significant impact on Fleet operations. Individuals in the position are required to perform work in a manner consistent with and exemplary of the towns PRIDE philosophies and the towns Equal Employment Opportunity policy. SUPERVISION RECEIVED Individuals work under the direct supervision of the Deputy Director of Public Works to carry out assigned duties, functions, roles, and projects in both routine and complex circumstances. SUPERVISION/LEADERSHIP EXERCISED The supervisory responsibilities are to directly supervise the Fleet Mechanic(s) and Fleet Laborer and manage, direct, and evaluate their daily operations, ESSENTIAL JOB FUNCTIONS The individual in the Fleet Manager role oversees the assigning of specific job duties, scope, authority, responsibility, roles, and requirements as determined by the town, department, division, and pursuant to laws, regulations, and practices. Individuals in this position must be able to successfully perform, be responsible for, and/or assist in the fulfillment of many job functions and duties with or without reasonable accommodations. The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all-inclusive: The Fleet Manager is responsible for ensuring a high level of professional public maintenance services to the community by directly supervising the daily operations of the Towns Fleet, including a variety of complex and moderately complex preventative and regular maintenance of all vehicles and equipment for the Town of Windsor. This position functions as a member of the Fleet Division and is responsible for planning, coordinating, and directing the activities and expenditures to ensure that the work is performed according to appropriate guidelines, policies, and regulations. Develop maintenance plans for assigned work for the Fleet operations. Ensures completion of maintenance plans in accordance with proscribed timeframes and levels of service. Performs mechanical repairs when needed on automobiles, construction equipment, and small engine equipment, including but not limited to dump trucks, tractors, backhoes, street sweepers, lawnmowers, and police cars. Oversees inspections, diagnoses, and assesses, repairs/rebuilds broken, worn, defective, inefficient, or unsafe vehicle and equipment components, including braking systems, hydraulic systems, electric systems, fuel systems, heating/cooling systems, and engines using approved ASE methods and practices. Assigns and monitors preventive maintenance and repair work to employees in accordance with a regular schedule, aids technicians with vehicle repair problems, and coordinates additional sublet repairs as needed. Document and maintenance repairs and services performed, as well as parts and supplies ordered/used in accordance with established record-keeping procedures, acquisition, and disposal as required by federal and state agencies. Complies with the proper storage, use, and disposal of hazardous materials and substances. Completes administrative tasks associated with ordering, selling, and sending vehicles out for repair. Responsible for appropriately disposing of older Fleet units and ordering and acquiring new vehicles and equipment per Town specs for Capital fleet additions and replacements. Assigns work to other Mechanics and inspects for quality and efficiency. Coordinates Fleet operations activities with Town staff such as field staff, division supervisors/managers, PD Lieutenants, Commanders, etc., along with outside vendors, contractors, and local agencies as required. Responsible for making specifications for town vehicles before ordering and overseeing the purchasing and inventory of fuel management (gasoline and diesel fuel supply), along with fleet parts storeroom. Ensures that all necessary practices are followed when it comes to fleet vehicle registration within Weld County. This includes submitting the required documentation to obtain vehicle title and appropriate license plates for new units. In addition, must perform the required actions to meet recurring annual registration requirements, such as emissions testing, and handle any fees that are due. Is responsible for notifying the county of any retired units that are no longer in the fleet during the annual registration process. Establishes and implements assigned programs, objectives, and performance standards in accordance with all laws, rules, and regulations, including those set by the Department of Transportation, Environmental Protection Agency, and other fleet-related agencies related to state and federal requirements. Develop and implement goals, objectives, policies, procedures, and standards for efficient and effective operations and maintenance within the division. Assure division compliance with applicable laws and established policies and procedures. Plan, coordinate, implement, and review the programs and projects of the Fleet operations, which includes work plans for assigned projects for items such as project management of Fleet projects, cost estimates, and program development. Implement change and develop or assist in the development of new projects or activities. Identify and recommend improvements in divisional and departmental operations to ensure assigned functions are efficient and cost-effective. Maintain awareness and ensure compliance with local, state, and federal agencies' standards and regulations. Interprets policies and procedures established by all related regulatory agencies. Coordinate the activities of consultants and contractors employed in the division. Perform and monitor job site and employee safety to foster an environment of safe work practices and promptly inform staff of safety issues. Assists with snow operation tasks in supervising, managing, plowing, removing, and hauling snow and ice, along with applying deicers to streets, parking lots, and facilities. Management/Budgeting: Identify patterns, initiate corrective actions, utilize benchmarking, and revise procedures to improve effectiveness and eliminate deficiencies. Researches alternative fuel vehicles and equipment and integrates them into the fleet. Tracks and monitors maintenance trends. Prepare and present data to the Towns management team. Prepares the Fleet Management Division budget and determines replacement/maintenance standards for fleet vehicles and equipment in accordance with all laws, rules, and regulations, including the Department of Transportation, Environmental Protection Agency, and other fleet-related oversight agencies. Prepares and coordinates the division budget; forecasts the necessary funds for staffing, materials, and supplies, and capital improvement projects. Presents and defends budget proposals to the department head. Administers division's budget to ensure effective expenditure of allocated funds; authorizes purchases of supplies, materials, and equipment. Monitors expenditures and adjustments as necessary. Develops and implements division written policies and procedures related to fleet management operations, establishing uniform practices in preventative maintenance mission and goals, including long-range and strategic planning in alignment with department goals and organizational priorities. Issue oral and written guidelines and approve procedures developed by subordinate leaders. Keep operational records and make required reports; prepare a variety of reports and projects as requested by the director. Review work completed by division units to determine effectiveness in meeting the goals and objectives of the division/department. Manage and supervise operations to achieve goals within available resources; determine work schedules and expedite workflow; study and standardize procedures to improve the efficiency and effectiveness of operations; identify opportunities for improvement and make recommendations. Plan, coordinate, implement, and review the programs and projects of the Fleet operations, which includes work plans for assigned projects for items such as project management of Fleet projects, cost estimates, and program development. Assists director in long-range planning for the Fleet division. Responsible for making changes in organizational structure, methods, and procedures for division. Assesses division needs to determine the necessity of capital improvements and equipment acquisition. Elicits information from subordinate personnel regarding the needs of work units. Serves as a resource for the division; provides administrative and technical staff assistance to the sector. Coordinates services, planning, and work with other divisions, departments, governmental agencies, and community agencies/organizations. Assures that responsibilities are performed within budget; performs cost control activities; monitors revenues and expenditures to assure sound fiscal control; prepares annual and semi-annual budget requests; ensures effective and efficient use of budgeted funds, personnel, materials, facilities, and time. Represents the division at various governmental and professional meetings. Solicit feedback from staff; work to implement new ideas and procedures. Identify and integrate new technologies into division and Town operations. Attends or conducts a variety of meetings, such as staff meetings and employee briefings. Plans and conducts meetings with staff for maintenance operations. Assists the Deputy Director of Public Works with placing staff on-call for emergency events and planned events like snow & ice removal and flooding situations. Composes various reports, memos, letters, and operations/procedures manuals in a professional writing style. Supports a culture of two-way dialogue and ensures Fleet Division employees receive timely and relevant information. Provide professional advice on issues to the Director, Department Head, Town Manager, and Town Board, present to supervisors, boards, commissions, civic groups, and the general public. Maintains contact with town employees, vendors, contractors, and the public regarding. Communicate official plans, policies, and procedures to staff and the general public. Serves as a liaison and maintains contact with town employees, vendors, contractors, the public, and other departments, as well as state, local, and other public officials regarding the town's Fleet. Answer letters of inquiry and address public and civic organizations, which inform the public of policies, procedures, and the availability of facilities for public use. Team Leadership & Supervision: Manages, supervises, scheduling of employees; assigns work and activities and monitors progress; guides, trains, and develops employees in the accomplishment of their duties and professional growth; makes recommendations regarding hiring, promotions, discipline, termination, and the advancement of division staff. Along with addressing complaints and problems in a timely manner. Appraises performance of subordinate personnel. Assists subordinate employees in problematic areas. Initiates appropriate disciplinary actions based on recommendations of subordinate supervisors for assigned employees. Prepares annual performance evaluations that clearly define expectations. Documents performance highlights and provides regular feedback to employees. Maintain harmony among workers and resolve grievances; perform or assist subordinates in performing duties; adjust errors and complaints. Maintains the confidentiality of sensitive management and department information. Assists with coordinating Fleet Operations to support all town special events. Determines training needs for subordinate leaders and division. Approves and evaluates the effectiveness of training programs utilized for subordinate personnel. Maintains supervisory responsibility for all facilities and equipment in use by the division; ensures that they are operating effectively and safely. Maintains supervisory responsibility for all facilities and equipment in use by the division; ensures that they are operating effectively and safely. Communicates information from management to staff in an accurate and timely manner. Encourage and implement input and recommendations from staff on operation and maintenance procedures and equipment needs. Provide leadership and direction in the development of short and long-range plans; gather, interpret, and prepare data for studies, reports, and recommendations; coordinate division activities with other departments and agencies as needed. OTHER DUTIES Depending on organizational need, additional duties may include the following: The Fleet Manager position is part of the snow removal program, which includes scheduled on-call responsibilities typically during the months of October to April. The Fleet Manager is required to review and acknowledge the Snow Guidelines annually. The Fleet Manager position participates in the Shared Fleet Vehicle Program, which requires an annual motor vehicle record check. Performs other duties as assigned. Provide twenty-four-hour on-call support when necessary. Attends and participates in professional organizations to keep abreast of industry innovations and new technology. Performs research as directed, such as discovering new technology or tools, market research, etc. Performs related duties as established by law/ordinance or reasonably directed by the town. Assists other town departments/divisions, as necessary. |
